Polyseum Ltd.
Unit 3.1 Bank Studios, Park Royal Rd. London NW10 7LQ
Our website address is: http://polyseum.org
Policy Number: GDPR 1.00- January 2020
Applies to: www.polyseum.org
Reference: EU.GDPR Rules
Privacy statement
Polyseum is a company active in London and engaged in Art, development of cultural programs
and production of cultural and artistic events such as shows, exhibitions, masterclasses,
conferences and the like. These activities put our Company in contact with other Companies,
Charities, corporations and private individuals exposing a need to regulate information
interchange and privacy, by this Policy. This document will explain how we use the personal and
corporate data we collect from users of our website. Our Policy complies to the EU General Data
Protection Regulation (GDPR) rules.
Topics
• What data do we collect?
• How do we collect your data?
• How will we use your data?
• How do we store your data?
• Marketing
• What are your data protection rights?
• What are cookies?
• How do we use cookies?
• What types of cookies do we use?
• How to manage your cookies
• Privacy policies of other websites
• Changes to our privacy policy
• How to contact us
What data do we collect?
Upon your request and expression of consent, we collect the following data for the purpose of
providing services to you.
• Personal identification information (Name, email address, phone number, etc.);
• Specific information on donations to the Company;
• Specific declarations of interest to participate to our initiatives.
How do we collect your data?
You directly provide us with most of the data we collect. We collect data when you:
• Register online or send a form related to your interest in our initiatives.
• Voluntarily complete a customer survey or provide feedback on any of our message
boards or via email.
• Use or view our website via your browser’s cookies.
Polyseum Ltd.
Unit 3.1 Bank Studios, Park Royal Rd. London NW10 7LQ
In addition, we use statistics support by Google Analytics. Our website uses a minimal build of
Google Analytics, a service which transmits website traffic data to Google servers in the United
States and allows us to notice trends to improve the user experience on our website. This minimal
build processes personal data such as: the unique User ID set by Google Analytics, the date and
time, the title of the page being viewed, the URL of the page being viewed, the URL of the page
that was viewed prior to the current page, the screen resolution, the time in local timezone, the
files that were clicked on and downloaded, the links clicked on to an outside domain, the type of
device, and the country, region, and city. You may opt out of this tracking at any time by activating
the “Do Not Track” setting in your browser.
How will we use your data?
Your data is not used for any other purposes or shared with third parties. It is removed upon your
withdrawal of consent. We collect data so that we can:
• Process any declaration of interest in our activity;
• Process and request of fundraising;
• Answer to your specific request via forms or email
• Email you invitations to future events or initiatives that may be of your interest.
How do we store your data?
Your data is securely stored with our servers at Hostgator LLC, 5005 Mitchelldale
Suite #100 Houston, TX 77092, United States. Hostgator servers are professionally protected as
per Hostgator strategy and policy, detailed at https://www.hostgator.com/help/article/whatsecurity-
measures-are-used-to-protect-my-server.
We will keep your data for one calendar year. Once this time period has expired, we will delete
your data.
Marketing
We would like to send you information about products and services of ours that we think you
might like. You have the right at any time to stop our Company from contacting you for marketing
purposes or giving your data to other members of our group.
If you no longer wish to be contacted for marketing purposes, please email to:
privacy@polyseum.org.
What are your data protection rights?
Our Company would like to make sure you are fully aware of all of your data protection rights.
Every user is entitled to the following:
The right to access – You have the right to request us for copies of your personal data. We may
charge you a small fee for this service.
The right to rectification – You have the right to request that our Company correct any
information you believe is inaccurate. You also have the right to request us to complete or update
any information you believe is incomplete or inaccurate.
The right to erasure – You have the right to request us to erase your personal data, under certain
conditions that do not remove our operational capabilities to satisfy your requests.
The right to restrict processing – You have the right to request that our Company restrict the
processing of your personal data, under certain conditions, as above.
The right to object to processing – You have the right to object to Our Company processing of
your personal data, under certain conditions.
Polyseum Ltd.
Unit 3.1 Bank Studios, Park Royal Rd. London NW10 7LQ
The right to data portability – You have the right to request us to transfer the data that we have
collected to another organization, or directly to you, under certain conditions.
If you make a request, we would do our best to respond within one calendar month. If you would
like to exercise any of these rights, please contact us at our email:
privacy@polyseum.org
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and
visitor behavior information. When you visit our websites, we may collect information from you
automatically through cookies or similar technology.
For further information, visit www.allaboutcookies.org.
How do we use cookies?
We use cookies in a range of ways to improve your experience on our website, including:
• Keeping you signed in;
• Making your next visits to our website easier and faster;
• Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
• Functionality – Our Company uses these cookies so that we can recognize you on our
website and remember your previously selected preferences. These could include what
language you prefer and location you are in. A mix of first-party and third-party cookies
are used, according to need.
• Advertising – We use these cookies to collect information about your visit to our website,
the content you viewed, the links you followed and information about your browser,
device, and your IP address. We sometimes shares some limited aspects of this data with
third parties for advertising purposes. We may also share online data collected through
cookies with our advertising partners. This means that when you visit another website,
you may be shown advertising based on your browsing patterns on our website.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove
cookies from your browser. However, in a few cases, some of our website features may not
function as a result.
Privacy policies of other websites
Our website contains links to other websites. Our privacy policy applies only to our website, so if
you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Polyseum keeps its privacy policy under regular review and places any updates on this web page.
This privacy policy was last updated on April 10th, 2020.
Polyseum Ltd.
Unit 3.1 Bank Studios, Park Royal Rd. London NW10 7LQ
Contact
Polyseum Ltd.
Tel: +4420 36370940
Fax: +4420 33971350
Email: privacy@polyseum.org
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Appendix A
Definitions to Donations Policy
Advantage is the total value, at the time the gift is made, of all property, services, compensation,
or other benefits that a person is entitled to receive in relation to the gift. The advantage may be
conditional or receivable in the future.
Donation means a voluntary transfer of tangible property, including cash, or a transfer in-kind of
tangible property, other than cash. The donation has to be valued at Fair Market Value and the
net amount of a donation is calculated from this value less any advantage or benefit received or
to be received as a result of the donation.
Donations Committee is a committee comprised of the members of the Board of Trustees of
the Company, and the Treasurer.
Eligible Amount is the amount by which the FMV of a donated gift exceeds the value of any
“Advantage” received or receivable as a result of the making of the gift. This is the amount
specified on the tax receipt and is intended to represent the net value of the donor’s gift.
Events and initiatives, as they relate to donations can be:
a) initiatives and cultural programs devised and deployed by the Company and/or any external
appointed or affiliated entities, corporate or not-for-profit;
b) exhibitions, shows, productions and happenings organised and deployed by the Company
and/or any external appointed or affiliated entities, corporate or not-for-profit;
c) any other event, program, masterclass or initiative devised and approved by the Company,
eligible for donor financing as per internal rules.
Fair Market Value (FMV) is usually the highest value that the property would bring, which may
be determined by appraisal as set out in Section 4 of the Donation Policy, in an open and
unrestricted market and between a willing buyer and a willing seller who are knowledgeable,
informed, and acting independently of each other.
Gifts in Kind, also known as non-cash gifts, are gifts of property. They cover items such as
artwork, equipment, securities, cultural and ecological property and real property. A contribution
of services is not property and therefore does not qualify as a gift or gift in kind for purposes of
issuing official donation receipts.
Fine Arts Committee is a committee comprised of members appointed by the Board of Trustees
and / or the executive Director.
